What is Microsoft Office 365?
You may have heard of Office 365, but what is it and how can it help?
Microsoft Office 365 (sometimes called Microsoft 365 or Office 365) is a web-based version of Microsoft’s Office suite of enterprise-grade productivity applications. Office 365 is delivered to users through the cloud and includes Exchange Online for email, SharePoint Online for collaboration, Teams (formerly Skye for Business) for communications, and a suite of Office Web Apps, web-based versions of the traditional Microsoft Office suite of applications.
The Top 5 reasons to use Office 365
Let’s look at the top 5 reasons why you would leverage Office 365 for your business
Access your data anywhere
A no brainer! In today’s world being able to access your most important data at all times, from anywhere, is a must have. Technology should be a business enabler, not introduce physical restrictions.
And when you are working from anywhere with your team you need toolset that makes it easy to manage projects and tasks (Planner), communicate with clients (Outlook), manage meetings and video calls (Teams) and share files (OneDrive and SharePoint) then chat internally to reduce the amount of noise in your inbox (again Teams). As you can see out of the box it comes with many of the tools you need to collaborate successfully.
Like many software-as-a-service (Saas) offerings there is a simple subscription structure to the licenses, the idea being you only need to pay for what you need. This helps businesses manage costs and have a predictable spend for tooling each month. It also helps them to scale up in a busy period and then scale back down in quiet periods.
Single points of failure in businesses exist far too often; offices can have fires, floods and power outages. Can your business continue if that was to happen? With everything stored within Office 365 it means you have removed the dependency on the office. Now all you need is an internet connection… and there are lots of those available!
What really matters is that you’re in a completely secure environment with strong security measures in place, like two-factor authentication, which ensures unauthorised people can’t access your data. Additionally, anti-malware and threat detection means security threats are recognised and blocked instantly.
What About Google Workspace / G Suite?
As you can see some awesome reasons to take advantage of Office 365, and we have not dived into all the features and services you can get access to as it’s such a long list! This however is not the only platform like this out there in the wild. Another giant is Google Workspace (previously G Suite). Choosing between the two can be a minefield as they are very similar, however, if you are struggling just drop us a message as we are always happy to help.